This policy explains what personal information AIHR Consulting collects, why we collect it, how we use it, and what rights you have over it. We have written it to be readable rather than impenetrable. If you have any questions, reach us at [email protected].
Contents
1. Who We Are
AIHR Consulting operates the website www.aihr.consulting and provides AI-powered HR consulting services. Our location is Atlanta, GA.
For the purposes of applicable data protection law, AIHR Consulting is the data controller responsible for your personal information collected through this website.
If you have any questions about how we handle your data, contact us at [email protected].
2. What We Collect
Information you give us directly
- Contact form submissions: your name, work email address, company name, company size, and the message you send us.
- Resource downloads: your email address when you download gated resources such as the AI HR Guide or Knowledge Audit Template.
- Webinar waitlist: your email address when you sign up to be notified about upcoming sessions.
- Consultation bookings: information you provide through Calendly when scheduling a call, including your name, email, and any notes you add.
Information collected automatically
- Basic usage data: pages visited, time spent on pages, and referring URLs, collected through our hosting infrastructure.
- Device and browser information: browser type, operating system, and IP address, recorded in standard server logs.
We do not currently use any third-party analytics or tracking tools. We do not use advertising pixels or retargeting technology.
Information from third parties
We may receive information about you from Calendly when you book a consultation. We do not purchase data from data brokers or third-party marketing lists.
3. How We Use Your Information
- Responding to enquiries: to reply to messages submitted through our contact form and answer questions about our services.
- Delivering resources: to send you guides, templates, or other resources you have requested.
- Webinar communications: to notify waitlist members when sessions are confirmed and to send recordings to registered attendees.
- Consultation scheduling: to confirm bookings and send reminders for scheduled calls.
- Marketing communications: to send relevant content and updates to people who have opted in. You can unsubscribe at any time.
- Legal compliance: to comply with applicable laws and protect our legal rights where necessary.
We do not use your information for automated decision-making that produces legal or similarly significant effects.
4. Legal Basis for Processing
Where applicable data protection law requires us to identify a legal basis for processing personal data, we rely on the following:
- Legitimate interests: for responding to enquiries, operating our website, and sending relevant business communications to people who have engaged with us.
- Consent: for marketing emails to people who have opted in. You can withdraw consent at any time by clicking unsubscribe or contacting us directly.
- Legal obligation: where we are required to process data to comply with applicable law.
5. Who We Share Your Information With
We do not sell your personal information. We share it only in the following circumstances:
Service providers
We use a small number of third-party tools to operate our website and communications. These providers only process your data on our behalf and in accordance with our instructions:
- Calendly: for consultation scheduling. Subject to Calendly's own privacy policy.
- Website hosting provider: the infrastructure on which www.aihr.consulting is hosted.
Legal requirements
We may disclose your information where required by law, court order, or regulatory authority, or where we believe disclosure is necessary to protect the rights, property, or safety of AIHR Consulting, our clients, or others.
Business transfers
If AIHR Consulting is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you before your information is transferred and becomes subject to a different privacy policy.
6. How Long We Keep Your Information
We keep your personal information for as long as necessary to fulfil the purposes described in this policy, unless a longer period is required by law.
- Contact form enquiries: up to 2 years from the date of your last interaction with us.
- Email subscribers: until you unsubscribe or ask us to remove you from our list.
- Server logs: typically up to 90 days, then automatically deleted.
When we no longer need your information, we delete or anonymize it securely.
7. Your Rights
Depending on where you are located, you may have the following rights regarding your personal information:
- Access: the right to request a copy of the personal information we hold about you.
- Correction: the right to ask us to correct inaccurate or incomplete information.
- Deletion: the right to ask us to delete your personal information in certain circumstances.
- Restriction: the right to ask us to limit how we process your information in certain circumstances.
- Portability: the right to receive your information in a structured, machine-readable format where applicable.
- Objection: the right to object to processing based on legitimate interests, including direct marketing.
- Withdraw consent: the right to withdraw consent at any time where we rely on it, without affecting the lawfulness of prior processing.
To exercise any of these rights, contact us at [email protected]. We will respond within 30 days. We may need to verify your identity before processing your request.
If you are located in California, you may have additional rights under the California Consumer Privacy Act (CCPA). We do not sell personal information as defined by the CCPA.
If you believe we have not handled your information lawfully, you have the right to lodge a complaint with the relevant data protection authority in your jurisdiction.
8. Cookies
We use only essential cookies on www.aihr.consulting. These are necessary for the website to function correctly and cannot be switched off. They are typically set in response to actions you take, such as submitting a form, and do not track you across other websites.
We do not use analytics cookies, advertising cookies, or any third-party tracking technologies on this website.
You can control and delete cookies through your browser settings at any time. Disabling essential cookies may affect the functionality of some parts of our website.
9. Security
We take reasonable technical and organizational measures to protect your personal information against unauthorized access, loss, or misuse. These include using HTTPS encryption for data transmitted through our website and limiting access to personal information to people who need it to carry out their work.
No method of transmission over the internet is completely secure. While we do our best to protect your information, we cannot guarantee absolute security. If you become aware of any security concern, please contact us at [email protected].
10. Children
Our website and services are intended for business professionals and are not directed at children under the age of 16. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us and we will delete it promptly.
11. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we make material changes, we will update the date at the top of this page and, where appropriate, notify you by email if you are a subscriber.
We encourage you to review this policy periodically. Continued use of our website after changes are posted constitutes acceptance of the updated policy.
12. Contact Us
If you have questions or requests relating to this Privacy Policy or how we handle your personal information, please get in touch:
AIHR ConsultingEmail: [email protected]
Website: aihr.consulting
Atlanta, GA
We aim to respond to all privacy-related requests within 30 days.